Dashboard Overview for Academic Year 2025 / 2026
248
Total Students
+12 this term
34
Academic Staff
+2 new hires
UGX 142M
Term Revenue
8% outstanding
18
Active Courses
3 new this year
Monthly Enrollment Trend Students registered per month, 2025
JanFebMarAprMay JunJulAugSepOct NovDec
Programme Mix Students per programme
248
Diploma Nursing100
Clinical Medicine56
Midwifery35
Lab Technology31
Others26
Recent Activity Latest events across the system
  • New student enrolled
    Sarah Namukasa registered for Diploma in Nursing — Year 1
    Today, 09:14
  • Fee payment received
    John Okello — UGX 1,200,000 tuition fee (Term 1)
    Today, 08:30
  • Exam results published
    Anatomy & Physiology — End of Term results posted
    Yesterday, 16:45
  • Attendance alert
    3 students below 75% attendance threshold — Clinical Medicine
    Yesterday, 11:00
  • Graduation ceremony set
    Class of 2025 graduation scheduled for 15 December 2025
    2 days ago
Upcoming Events
15
Nov
End of Term Examinations
All programmes — Main Hall
Upcoming
20
Nov
Clinical Attachment Review
Mulago Hospital — Year 2 Nursing
Planned
15
Dec
Graduation Ceremony 2025
Class of 2025 — Speke Resort
Confirmed
Fee Collection Status
Diploma NursingUGX 62M / 75M
Clinical MedicineUGX 38M / 45M
MidwiferyUGX 22M / 30M
Lab TechnologyUGX 20M / 28M

Student Management

Enrolment, profiles, attendance, and academic records

Enrolled Students 248 total · Academic Year 2025/2026
# Student Reg. No. Programme Year Fees Status Attendance Status Actions
1
SN
Sarah Namukasa
sarah.namukasa@medtrain.ac.ug
 MTI/2023/001 Diploma Nursing Year 2 Paid
91%
Active
2
JO
John Okello
john.okello@medtrain.ac.ug
 MTI/2023/002 Clinical Medicine Year 2 Partial
78%
Active
3
AM
Aisha Mugerwa
aisha.m@medtrain.ac.ug
 MTI/2024/015 Midwifery Year 1 Paid
86%
Active
4
PK
Peter Kizza
peter.kizza@medtrain.ac.ug
 MTI/2024/028 Lab Technology Year 1 Unpaid
63%
At Risk
5
GN
Grace Nabuuma
grace.n@medtrain.ac.ug
 MTI/2022/004 Diploma Nursing Year 3 Paid
95%
Active
Showing 1–5 of 248 students
Attendance Register Mark and view attendance by date and class
Reg No.Student NameMorning (9:00)Afternoon (14:00)StatusRemarks
MTI/2023/001Sarah NamukasaPresent—
MTI/2023/002John OkelloLateArrived 45min late
MTI/2024/015Aisha MugerwaHalf DaySick — Medical note
MTI/2024/028Peter KizzaAbsentNo notification
Academic Results Enter and manage examination scores
StudentReg No.CA (30)Theory (50)Practical (20)Total (100)GradeRemarks
Sarah NamukasaMTI/2023/00127431888ADistinction
John OkelloMTI/2023/00222351572BCredit
Aisha MugerwaMTI/2024/01525401782ADistinction
Peter KizzaMTI/2024/02815261253CPass — Needs improvement
Grace NabuumaMTI/2022/00429461994A+Outstanding
Student Clearance End of year and graduation clearance tracking
StudentLibraryFinanceHostelClinicalAcademicsClearanceAction
Grace Nabuuma
MTI/2022/004
 ✓ Clear ✓ Clear ✓ Clear ✓ Clear ✓ Clear CLEARED
Moses Tumwine
MTI/2022/009
 ✗ Books ✓ Clear ✓ Clear ✓ Clear Pending PENDING

Academics

Courses, timetables, curriculum and clinical attachments

Course Catalogue 18 active courses across all programmes
CodeCourse TitleProgrammeYearCreditsLecturerStudentsStatusActions
NRS201Anatomy & Physiology IIDiploma NursingYear 24Dr. Rose Atim48Active
CLM101Introduction to Clinical MedicineClinical MedicineYear 16Dr. James Ssali56Active
MWF202Advanced Midwifery PracticeMidwiferyYear 25Sr. Agnes Nakato22Active
LBT103Haematology & Blood BankingLab TechnologyYear 14Mr. Paul Mugisha31Active
PHA301Clinical PharmacologyDiploma NursingYear 34Dr. Patrick Onen38Under Review
Weekly Timetable Diploma Nursing — Year 2 — Semester 1
Monday
Tuesday
Wednesday
Thursday
Friday
8:00
Anatomy IIDr. Rose Atim
Nursing TheorySr. Agnes
PharmacologyDr. Patrick
Anatomy IIDr. Rose Atim
10:00
Lab PracticalsMr. Mugisha
Clinical SkillsDr. James
Community HealthSr. Agnes
12:00
BREAK
14:00
Nursing TheorySr. Agnes
PharmacologyDr. Patrick
Human BiologyDr. Rose
Clinical RoundsDr. James
16:00
Lab TutorialMr. Mugisha
Drug Admin.Dr. Patrick
Clinical Attachments Hospital placement management
StudentProgrammeHospitalDepartmentStartEndSupervisorGradeStatus
Sarah NamukasaDip. NursingMulago Referral HospitalMedical Ward2025-09-012025-11-30Sr. NakatoAOngoing
John OkelloClinical Med.Kiruddu HospitalOutpatient2025-09-012025-11-30Dr. ByamugishaB+Ongoing
Aisha MugerwaMidwiferyKawempe HospitalMaternity2025-10-012025-12-15Sr. NamuliAScheduled
Diploma in Nursing 3-Year Programme · 120 Credits
Year 1 — Foundations40 Credits
Anatomy & Physiology I, Basic Nursing, Microbiology, Nutrition & Dietetics, Communication Skills, Medical Ethics
Year 2 — Intermediate44 Credits
Anatomy & Physiology II, Pharmacology, Clinical Nursing, Mental Health, Community Health, Research Methods
Year 3 — Advanced36 Credits
Clinical Pharmacology, Nursing Administration, Paediatric Nursing, Obstetric Nursing, Research Project, Clinical Practicum
Clinical Medicine 3-Year Programme · 140 Credits
Year 1 — Pre-clinical48 Credits
Human Anatomy, Physiology, Biochemistry, Medical Genetics, Pathology I, Medical Ethics & Jurisprudence
Year 2 — Para-clinical50 Credits
Microbiology, Pharmacology, General Medicine, Surgery, Paediatrics, Psychiatry, Radiology Basics
Year 3 — Clinical42 Credits
Clinical Rotations, Obs & Gynaecology, ENT, Ophthalmology, Clinical Research, Final Examinations

Finance & Accounts

Fee management, payments, expenses and budgeting

💰
UGX 142.6M
Total Collected (Term 1)
📋
UGX 35.4M
Outstanding Fees
📊
UGX 68.2M
Total Expenditure
Fee Payments Register Term 1 · 2025/2026
Receipt #StudentProgrammeFee TypeAmount (UGX)PaidBalanceDateMethodStatus
RCP-2025-0441 Sarah Namukasa Dip. Nursing Tuition 1,800,000 1,800,000 0 2025-09-03 Bank Transfer Paid
RCP-2025-0442 John Okello Clinical Med. Tuition 2,100,000 1,200,000 900,000 2025-09-05 Mobile Money Partial
RCP-2025-0443 Aisha Mugerwa Midwifery Tuition + Accomm. 2,400,000 2,400,000 0 2025-09-01 Bank Transfer Paid
RCP-2025-0444 Peter Kizza Lab Tech. Tuition 1,600,000 0 1,600,000 — — Unpaid
Expense Ledger Operational expenditure tracking
Ref #DescriptionCategoryAmount (UGX)Approved ByDateStatus
EXP-001Lecturer Salaries — OctoberSalaries28,000,000Dr. Admin2025-10-31Approved
EXP-002Medical Lab SuppliesSupplies4,500,000Bursar2025-10-15Approved
EXP-003Library Books & JournalsLibrary3,200,000Librarian2025-10-18Pending
EXP-004Utilities (Electricity + Water)Utilities2,100,000Admin2025-11-01Approved
EXP-005Simulation Equipment MaintenanceEquipment1,800,000Pending2025-11-05Draft
Annual Budget 2025/2026 Click amounts to edit
CategoryBudgeted (UGX)SpentBalance%
Salaries & Benefits180,000,00096,000,00084,000,000
Teaching Materials24,000,00018,200,0005,800,000
Infrastructure35,000,0008,400,00026,600,000
Utilities12,000,0009,600,0002,400,000
Equipment18,000,0006,000,00012,000,000
Fee Structure Per programme per term
ProgrammeYearTuition (UGX)Accomm.OtherTotal
Diploma Nursing11,500,000400,000150,0002,050,000
Diploma Nursing21,600,000400,000150,0002,150,000
Clinical Medicine12,000,000450,000200,0002,650,000
Midwifery11,800,000420,000180,0002,400,000
Lab Technology11,600,000380,000160,0002,140,000
Bursaries & Student Loans Government, NGO and institutional support
StudentSchemeSponsorAmount (UGX)CoversRenewalStatus
Grace NabuumaGovernment SponsorshipUganda Govt.1,500,000TuitionAnnualActive
Martin WaiswaUNHCR Health ScholarshipUNHCR Uganda2,000,000FullAnnualActive
Florence NantezaInstitutional BursaryMedTrain Fund800,000Partial TuitionPer TermReview Due

Reports & Analytics

Generate, download and schedule system reports

Reports are generated in real-time. Click any report card to preview or download.
Enrolment Report
Students per programme, year, and intake
Finance Summary
Revenue, expenses, and outstanding fees
Attendance Report
Attendance rates by programme and student
Examination Results
Marks, grades, pass/fail statistics
Staff Report
Teaching hours, qualifications, payroll
Clinical Attachment
Hospital placements and performance
Custom Report Builder Generate specific reports with filters

Staff & Faculty

Academic and non-teaching staff management

Staff Directory 34 active staff members
StaffEmployee IDDepartmentDesignationQualificationsTeaching LoadTypeStatusActions
RA
Dr. Rose Atim
r.atim@medtrain.ac.ug
 STF/001 Biomedical Sciences Senior Lecturer MBChB, MMed (Anatomy) 18 hrs/wk Academic Active
JS
Dr. James Ssali
j.ssali@medtrain.ac.ug
 STF/002 Clinical Medicine Lecturer / HOD MBChB, MPH 16 hrs/wk Academic Active
AN
Sr. Agnes Nakato
a.nakato@medtrain.ac.ug
 STF/003 Nursing & Midwifery Clinical Instructor BSN, MSN 20 hrs/wk Academic Active
BK
Betty Kamya
b.kamya@medtrain.ac.ug
 STF/015 Administration Registrar BA Admin, CIPA — Non-Teaching Active

Library Management

Books, journals, borrowing and digital resources

3,420
Total Books
286
Currently Borrowed
24
Overdue Returns
148
Journals & E-resources
Book Catalogue Search and manage library holdings
ISBNTitleAuthor(s)CategoryEditionCopiesAvailableActions
978-0-323-59541-0Gray's Anatomy for StudentsDrake, Vogl, MitchellAnatomy4th Ed.128
978-0-07-181986-1Brunner & Suddarth's Medical-Surgical NursingHinkle, CheeverNursing14th Ed.82
978-0-13-446612-6Goodman & Gilman's PharmacologyBrunton et al.Pharmacology13th Ed.60

Examinations

Schedule, manage and publish examination results

3 upcoming examinations within the next 30 days. Ensure all students have been registered.
Examination Schedule Term 1 End-of-Term — November/December 2025
Exam CodeSubjectProgrammeDateTimeVenueInvigilatorRegisteredStatus
E2025-001Anatomy & Physiology IIDip. Nursing2025-11-189:00 — 12:00Main Hall ADr. Rose Atim48Upcoming
E2025-002Clinical Medicine TheoryClinical Med.2025-11-209:00 — 12:00Hall BDr. James Ssali56Upcoming
E2025-003Pharmacology — PracticalDip. Nursing2025-11-2214:00 — 17:00Science LabDr. Patrick Onen44Upcoming
E2025-000Community Health NursingDip. Nursing2025-10-309:00 — 12:00Main Hall ASr. Agnes Nakato48Completed

Hostel Management

Room allocation, occupancy and hostel finance

120
Total Beds
98
Occupied
22
Available
82%
Occupancy Rate
Room Allocation Register
RoomBlockTypeCapacityOccupantsStudent(s)Hostel FeeStatus
101Block A (Female)Double22S. Namukasa, A. Mugerwa400,000/termFull
102Block A (Female)Single11G. Nabuuma600,000/termFull
201Block B (Male)Double21J. Okello400,000/termHalf Full
205Block B (Male)Double20—400,000/termAvailable

System Settings

Configure institution details, academic calendar, and system preferences

Institution Details
Academic Calendar
User Accounts & Permissions
UserEmailRolePermissionsLast LoginStatusActions
Dr. Admin User
admin@medtrain.ac.ugSystem AdminFull Access2025-11-11 09:00Active
Betty Kamya
b.kamya@medtrain.ac.ugRegistrarStudent + Acad.2025-11-10 14:22Active
Finance Officer
finance@medtrain.ac.ugBursarFinance Only2025-11-11 08:15Active